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APA Citation Basics: A Visual Guide

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What should in-text APA citations look like? What should an APA reference page look like? 

This guide provides quick-reference, visual examples of APA 7th Edition citation basics. Understand the basics of citing in APA, including the difference between in-text citations and references, when citation is necessary, different types of in-text citations, and how APA reference entries should be formatted. 

To see these in action, watch our video: Fundamentals of APA

For basic APA formatting instructions in Microsoft word, see our guide: APA Formatting Basics in Word

Which Style Should You Use?

What is APA style?

APA stands for the American Psychological Association. APA style is how you format your writing to ensure you're acknowledging how others contributed to your work. In some cultures, including the US, people can own ideas. Proper citation and styling is necessary for effective scholarly communication. 

Your guidelines and rubric will usually tell you which citation and formatting style to use in the "What to Submit" section. 
 

The table below shows generally which subjects use which style. If your assignment gives you an option of which style to use, choose the style that is used by your field of study. 

APA MLA Chicago
  • STEM (sciences, technology, engineering, mathematics)
  • Social Sciences
  • Business
  • English
  • Humanities
  • History
In-text Citations Versus References

In-text Citations

In-text citations appear in the body of your paper. In-text citations are a notation within or at the end of the sentence to signal to the reader that a portion of the sentence contains material from another source. It also directs the reader to the corresponding reference (bibliography entry). 

In the example below, the in-text citation is highlighted. Notice how APA uses an author, year format for their in-text citations.

Example

According to Dweck (2016), focusing on doing one's best will result in success. 

References

References are full citations that contain all the necessary attributing information from the source you use. These citation entries are listed on their own page at the end of your paper. In other styles, this may be called a Bibliography or Works Cited.

In the example below, see how additional information beyond the author's last name and year of publication are included. We also include the author's first and second initials, the title of the work, and the publisher. This allows your reader to look up the exact source you used. It also attributes the information to other important collaborators, such as publishers and editors. 

Example

Dweck, C.S. (2016). Mindset: The new psychology of success. Ballentine Books.

When to Cite

Specific information such as facts, statistics, and dates need to be cited. Direct quotes also need to be cited and must use quotation marks to indicate the words that are not your own. Ideas or concepts that are not completely your own opinion, experience, or knowledge must also be cited. This includes paraphrased or summarized ideas. If the information is considered common knowledge, it does not need to be cited.

The decision tree below can help guide you when deciding what needs to be cited and what doesn't.

Decorative
How to Use In-text Citations

There are three types of in-text citations: parenthetical, narrative, and direct

Parenthetical

A parenthetical citation means you have used your own words to describe an idea through paraphrase or summary. Parenthetical citations go at the end of a sentence and are formatted as (author, year). Notice the author and year are separated by a comma and placed within parenthesis. Also note the sentence's ending punctuation comes after the parenthetical citation.

Example

Approaching an unfamiliar task with a positive attitude, knowing that failure is an opportunity to learn, will result in success (Dweck, 2016).

Narrative

In a narrative citation, you are still using your own words to describe someone else's idea, but you have also used the author's name in the sentence. Because you have already stated the author's name, you don't need to repeat it in the citation. However, you will still follow the basic format of author and year, so the year will be placed in parenthesis directly after the author's name.

Example

Dweck (2016) maintains that focusing on doing one's best, will result in success.

Direct

A direct quote means copying word-for-word what another person wrote. A direct quote should use quotation marks. The citation will come after the closing quotation mark, but before the ending punctuation. For a direct quote, include the page number after the year. See how in the example the citation follows the format of (author, year, p. number). There are commas separating each element within the citation, and the page number is notated with "p.". 

Example

"Those with a growth mindset found success in doing their best, learning, and improving" (Dweck, 2016, p. 98).

If there are no page numbers available in the source you are using, include the paragraph number instead. The paragraph numbers is notated with "para.".

Example

"Those with a growth mindset found success in doing their best, learning, and improving" (Dweck, 2016, para. 93).

If you are quoting an audio source, you will need to provide the time stamp in your citation. The example below shows the hour, minutes, and seconds separated by colons. 

Example

"Those with a growth mindset found success in doing their best, learning, and improving" (Dweck, 2016, 2:40:25).

Multiple Authors

If there are two authors for your source, include both authors' last names in your citation. For the parenthetical and direct quote citations, you will separate their names using the ampersand symbol: &

List the authors in both your references and in-text citations in the same order as they are listed in the original source.

Example: Parenthetical Citation with Two Authors

(Lin & Muenks, 2022)

Example: Narrative Citation with Two Authors

Lin and Muenks (2022)

Example: Direct Quote Citation with Two Authors

(Lin & Muenks, 2022, p. #)

If there are three or more authors, you will list each name in your reference entry, with an ampersand before the final name (&). Note that commas are used between each author and the period after their initials are still used, resulting in a period followed immediately by a comma.

Example: More than three authors listed for a reference entry

Zainuddin, N., Hamirudin, A. H., Rahman, N.A., & Sidek, S.

The in-text citations for three or more authors, however, will not list every author's name. Instead, you will list the first author's name followed by "et al."

Example: Parenthetical Citation with Three or More Authors

(Zainuddin et al., 2019)

Example: Narrative Citation with Three or More Authors

Zainuddin et al. (2019)

Example: Direct Quote Citation with Three or More Authors

(Zainuddin et al., 2019, p. #)

References

References are the detailed information of the sources used in your essay or assignment. They are listed at the end of a scholarly paper on their own page. Your in-text citations in the body of your paper should all correspond to a reference entry in your references list.

Reference List Formatting Basics

Each citation entry in your references list should have an indent in every line following the first line. This is called a hanging indent.  

See what a hanging indent looks like in the example below:

An example of a reference list entry with a hanging indent.

The hanging indent shows that the subsequent lines belong to the same reference entry.  

You can see in the example below how the hanging indent makes it clear to see which information belongs to which source:

An example of a references page showing three entries using the hanging indent. The page is also titled "References", which is centered and bolded.

References should be listed in alphabetical order by the first author's last name, which should be the first item listed in your reference.

The title of your references pages should say "References", be centered on the page, and in bold

Your references page should be in Times New Roman, size 12 font and double-spaced just like the rest of your paper

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